ShareAndGo vs OneDrive

OneDrive is great for storing and syncing your own files. When you share confidential documents with outside parties, a purpose-built data room puts audit trails, watermarking, link expiry and NDA gating in one place without admin set-up, with documents stored in Sydney.

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Feature	ShareAndGo	OneDrive
Purpose-built data room	YesRooms, folders, access groups	NoGeneral file storage & sync
Tamper-evident audit trail	YesSHA-256 hash-chained, exportable	Audit logPurview audit log, kept 180 days on standard plans (longer on premium), exportable
Dynamic per-viewer watermarking	YesBaked into no-download render	With set-upNeeds encrypted sensitivity labels set up by an admin (E3, Business Premium and above), in supported Office apps
No-download / view-only mode	YesServer-rendered, bytes never sent	Work accountsView-only links can block download on work accounts; downloads allowed unless the sharer turns that on
Link expiry & revocation	YesPer-recipient, time-limited	YesAvailable (M365 config)
NDA / NCNDA gating	YesAccept before any document opens	Signed-in guestsTerms of use for signed-in guests (Entra ID P1); not for one-off links
Australian data residency	YesDocuments stored in Sydney (Google Cloud australia-southeast1)	YesYes, for tenants set up in Australia (files at rest)
External sharing without licences	YesRecipients free on paid plans	YesOutside recipients need no licence; they verify with an emailed code
AI search & PII detection	YesGoogle Cloud AI OCR + AI PII detection	Search onlyMicrosoft Search included; Copilot is an add-on; DLP can detect sensitive data, redaction not advertised
Q&A workflow for due diligence	YesThreaded, assignable	NoNot advertised
Free to start	Yes14-day trial, no card	YesFree 5 GB personal plan; business plans are paid

Storage vs a controlled room

ShareAndGo Professional

NZ$59/month (NZD)

Audit trail, watermarking, no-download
NDA gating & per-folder access
Documents stored in Sydney (Google Cloud australia-southeast1)
External recipients free on every paid plan
14-day free trial

OneDrive (Microsoft 365)

Per user/month

Great personal storage & sync
Office integration
Audit and per-viewer watermarks need Purview set-up
No data room set-up; terms acceptance and download blocking need admin configuration
Australian storage for tenants set up in Australia

OneDrive for business is part of Microsoft 365 and priced per user. Checked against Microsoft's own documentation, October 2026.

ShareAndGo or OneDrive: who should choose what

Choose ShareAndGo if…

You are sharing confidential documents with external parties and need audit trails, watermarking, no-download and NDA gating
You want documents stored in Sydney and flat NZD pricing with a free trial
You want a purpose-built data room for due diligence, tax audits or a raise, not a shared folder

Choose OneDrive if…

You only need internal personal storage and file sync across your own devices
Your team lives inside Microsoft 365 and your outside sharing is occasional and low-risk

Frequently asked questions

Can I use OneDrive as a data room?

You can share files from OneDrive, and Microsoft 365 adds an audit log, download blocking on work accounts and per-viewer watermarks through admin-configured policies. It is still general cloud storage rather than a virtual data room: there are no rooms, no NDA gating for one-off recipients and no Q&A workflow advertised. ShareAndGo is a purpose-built data room with those built in, and documents stored in Sydney.

Is ShareAndGo a good alternative to OneDrive for sharing sensitive documents?

Yes. For confidential document sharing during due diligence, tax audits or a raise, ShareAndGo gives you a controlled, audited room: per-folder access groups, view-only and no-download modes, link expiry, and a full exportable audit trail, rather than a shared folder link.

Where is my data stored?

ShareAndGo documents are stored in Sydney (Google Cloud australia-southeast1). For Microsoft 365 tenants set up in Australia, Microsoft's Product Terms keep OneDrive work files at rest in Australia; other tenants follow their own region.

How does pricing compare?

OneDrive for business is part of Microsoft 365 per-user licences, and Microsoft also offers a free 5 GB personal plan. ShareAndGo is flat NZD pricing with a 14-day free trial, Professional at NZ$59/month, and external recipients free on every paid plan, with no per-recipient fees.

Share with control, not just a link

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