ShareAndGo vs SharePoint

SharePoint is a strong internal document library that can be configured for outside sharing. ShareAndGo is purpose-built for confidential external sharing: ready in minutes, without admin set-up.

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Feature	ShareAndGo	SharePoint
Setup Time for External Sharing	YesUnder 5 minutes	Admin set-upAdmin set-up of sharing policies
Australian Data Residency	YesDocuments stored in Sydney (Google Cloud australia-southeast1)	PartialFiles at rest in Australia for AU tenants; requests can be served from other regions
Tamper-Evident Audit Trail	YesSHA-256 hash-chained, exportable	Audit logPurview audit log, 180 days standard, longer on premium
No-Download View Enforcement	YesPDFs → images, keyboard blocked	With set-upBlock-download policy available (Advanced Management)
NDA Gating Built In	YesRequired signature pre-access	Signed-in guestsTerms of use for signed-in guests (Entra ID P1); not for one-off links
Per-Link Expiry	YesDefault 30 days, configurable	YesYes, user-set or admin-required
Email-First Recipient Access	YesNo Microsoft account needed	YesYes, emailed one-time code for outside recipients
Watermarking	YesPer-recipient email + timestamp	With set-upPer-viewer watermark via encrypted sensitivity labels (E3, Business Premium and above)
AI OCR + Document Search	YesOCR all plans, AI search Professional+	YesMicrosoft Search included; Copilot add-on for AI answers
AI PII detection	YesAll plans	With set-upDLP detects sensitive data; admin set-up, redaction not advertised
Q&A Workflows for Due Diligence	YesThreaded, email-notified, owner-resolved	NoNot advertised
Office Co-Editing	NoView-only by design	YesNative Word/Excel/PowerPoint
Existing M365 Single Sign-On	NoStandalone account / Google login	YesNative Microsoft Entra ID
IT Admin Required	NoSelf-serve	YesAdmin sets sharing policy; users share within it

Checked against Microsoft's own documentation, October 2026.

When to keep SharePoint, when to add ShareAndGo

You don't have to choose. Most firms keep SharePoint for internal collaboration and use ShareAndGo for the external-facing rooms where audit trail and recipient controls matter.

SharePoint wins for

Internal document libraries with M365 SSO
Real-time Office co-editing across the team
Integration with Teams, Planner, and Power Platform
Long-term records management under M365 retention

ShareAndGo wins for

External tax-audit or due-diligence rooms
Recipients who shouldn't have to become guests in your Microsoft directory
A tamper-evident audit trail you can export
Spinning up a room in minutes without IT involvement

ShareAndGo or SharePoint: who should choose what

Choose ShareAndGo if…

You want to share outside your organisation without configuring Microsoft 365 policies
You want real VDR controls and a room running in minutes
You want documents stored in Sydney and per-document access logs

Choose SharePoint if…

You are a Microsoft 365 shop standardising internal document management
You have IT resources to configure and maintain it

Frequently asked questions

Can SharePoint replace a VDR?

SharePoint can be configured for outside sharing: link expiry, emailed one-time codes for outside recipients, block-download policies, sensitivity-label watermarks and terms of use for signed-in guests. Each is an admin set-up rather than a ready-made room, and a Q&A workflow is not advertised. A purpose-built VDR ships the room structure, NDA gating and Q&A without that configuration.

Is SharePoint Australian data resident?

For tenants set up in Australia, Microsoft's Product Terms keep SharePoint site content at rest in Australia at no extra cost. Microsoft notes that a request may be handled by servers in a different region. ShareAndGo documents are stored in Sydney (Google Cloud australia-southeast1).

How long does SharePoint take to set up for external sharing?

Safe external sharing in SharePoint is an admin set-up: sharing policies, conditional access, DLP rules and audit retention. ShareAndGo is configured the moment your account is created.

Does SharePoint have view-only enforcement?

Yes. SharePoint can apply a block-download policy that gives browser-only access with no download, print or sync, using SharePoint Advanced Management. ShareAndGo converts PDFs to images for no-download viewers and blocks keyboard shortcuts in the browser.

Need a room ready by Monday?

Skip the M365 admin queue. Spin up a confidential data room in under 5 minutes.

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